The Letting Agent Document Chase
The Weekend Move-In
Tenant moves in Saturday. You need 5 documents from 3 tenants. It’s Wednesday and you have 2 blurry passport photos and a promise of “I’ll send it tonight.”
Multi-Tenant Chaos
Three tenants, three sets of documents, three email chains. Which passport belongs to which applicant? You’re cross-referencing email timestamps at 6pm.
Right to Rent Penalties
Home Office penalties for non-compliance are up to £3,000 per tenant. You need clear evidence that you checked documents properly and on time.
Professional Tenant Document Collection
From application to move-in, documents sorted and compliant
1. Send secure link
Per tenantGenerate a unique secure link for each tenant. Send via text or email: “Please upload your documents using this secure link.”
2. Tenant uploads
Any deviceWorks on phones, tablets, laptops. Tenants upload passport, proof of address, and references in one go. No app needed.
3. Right to Rent sorted
Audit trailDownload, verify, file. Complete audit trail for Home Office compliance. Documents auto-deleted. GDPR sorted.
Every Property Document You Need
Right to Rent
Passports, visas, biometric residence permits, Home Office share codes
Proof of Address
Utility bills, bank statements, council tax bills
Employment References
Employer letters, payslips, employment contracts
Landlord References
Previous landlord references, rent payment history
Guarantor Documents
Guarantor ID, proof of income, signed agreements
Property Surveys
Buyer surveys, mortgage valuations, EPC certificates
Why Property Agents Choose FileSeal
Right to Rent Compliance
Clear audit trails for Home Office checks. Evidence of when documents were received, verified, and securely deleted.
Speed to Let
Tenants upload from their phone in 30 seconds. No waiting for scans. Get documents before the competition steals your tenant.
Multi-Party Collection
Separate secure links for each tenant, guarantor, or buyer. No more cross-referencing email chains.
Professional Image
Tenants and buyers appreciate secure handling of their passport and bank statements. Better experience = more referrals.